When planning an event, a vital but often overlooked aspect of that event is accommodating parking. This is especially true when converting a space that is not normally used for parking into temporary parking. The following steps will help you organize your parking situation so that it is orderly and safe.
- Determine where the parking area will be. The parking area must be easily accessible from the event venue. Have a clear estimate of the number of expected attendees. Your parking lot should be able to hold at least half that number. If you have a long event, such as an all-day street festival, where people come and go on their own schedule, a third will suffice, although more is better than less.
- Clearly mark the parking area. If it is very large, number some “zones” so that people can easily locate your car on their way out. Determine and label one or more disabled parking areas. Make sure the area is wheelchair friendly and clearly marked.
- Designate a loading zone. Most events have professional delivery trucks and special equipment needs. Designate the best area for unloading. Block off this area so event attendees do not park there. In an emergency, this can also serve as a parking space for emergency workers, such as firefighters or EMTs. Be sure to clearly mark the loading zone and communicate its location to delivery staff, so caterers and delivery vans don’t create congestion in other parts of the parking lot.
- Determine the best way to keep the traffic flowing. Will the parking lot have one-way alleys or will they be wide enough to accommodate two vehicles? Again, clearly mark the direction in which traffic should flow, as well as exits and entrances. Designate areas where pedestrians will be able to walk. The key to an orderly lot is clearly telling drivers and pedestrians what is expected.
- Hire parking attendants. Each attendee must wear a bright color
