Pharmaceutical stores! The name automatically brings up a picture in our head where a huge crowd is rushing on one side to get their drugs and a few chemists are struggling to find their stuff on the other side of huge piles of drugs stacked on the shelves. Forget finding the right medications! Manual billing of items for each customer makes it difficult for them. In addition, they have many things to take care of, such as setting expiration limits, setting indications for different categories, incorporating discounts on invoices, providing wholesale deliveries for hospitals and clinics. All this drives the need for computer systems in pharmacies to help pharmacists at least in the billing part. With fast and automated billing, they could have enough time and feel relaxed while handling all other vital tasks.
Here, take a look at the features included in a pharmacy-specific ERP software and learn how it can help in handling billing and payments quickly and easily.
#1 Billing
The first feature included in a pharmacist ERP is its comprehensive billing module that helps staff quickly generate invoices or receipts with automatic input of names, prices, and discounts. This ultimately reduces the time each customer spends at the check-in counter and helps eliminate long lines. Some of the billing features are:
- Price list, Discounts and Multitariff
- Cash or credit or split bills and Challans
- Sales Returns/Refunds and Replacements on Invoices
- Prices, discount rates and schemes by party/category
- Negative Action Billing
- Automatic calculation of taxes and other charges
#2 Printing documents
No doubt, a compact ERP for medical stores comes with a quick document printing feature to help pharmacists and customers to keep records of their transactions. Some of the features included in document printing are:
- Printing of account vouchers and printing of checks
- Buy and sell orders
- Purchase and sale invoices/estimating challenges
- Bank pays in Slip or TDS
- Stock Transfer Memorandum
- Delivery notes, goods receipt and dispatch summary
#3 Advanced accounting
With an ERP, chemists simplify their accounting system with accurate and comprehensive financial reports. In addition, they get easy access to bank statement, cash statement, credit/debit card receipts and vouchers, outstanding amounts from vendors, etc. The features included in accounting are:
- VAT filing, electronic declarations
- Configurable balance sheet and A/C statement
- depreciation chart
- Interest calculation and bank reconciliation
- Printing of multiple books/vouchers and debit/credit notes
- IT/ST Auditor Reports
#4 Tax reports and tax records
Chemists can maintain reports and fiscal records made with ERP. It helps them keep track of the exact amount of sales tax liens, withholding tax payment, etc. and thus avoid any calculation/manipulation error in the billing of the total amount. The features included in this are:
- Summary of sales tax and purchase tax
- tax account records
- Sales tax forms for accounts receivable or issued and reminders
- Check list
No doubt, pharmacies these days can have easy billing and transactions with these inherent ERP features without customers having to wait any longer. Also, medical store owners or pharmacists get other facilities with a complete ERP solution that helps in smooth sales management such as stock, accounts and 1000’s MIS, expiry reminders, SMS/Email/Excel, prescription management , box and home delivery. , touch and barcode scanner.
